Primary Purpose:

Direct and manage the purchasing activities of the District.  Develop and implement purchasing procedures to process bids and purchase orders and ensure compliance with applicable state laws and regulations.  Coordinate the distribution of supplies and equipment district wide.

 

Qualifications:

Education/Certification:

High School Diploma Required

 

Special Knowledge/Skills:

Knowledge of competitive bidding statutes and purchasing procedures.

Knowledge of auditing and accounting principles.

Effective communication and interpersonal skills.

Ability to work with numbers in an accurate and rapid manner.

Ability to interpret policy, procedures, and data.

Ability to use personal computer and software to develop spreadsheets, databases and produce required reports and documents.

Ability to understand budgets.

 

Experience:

Three years of public or private sector purchasing experience preferred.

 

 

Major Responsibilities and Duties:

 

Purchasing

1. Purchase supplies and equipment for the District by competitive bids, competitive sealed proposals, requests for proposals, government catalog contracts, informal quotations, and negotiations following established District policy and State purchasing rules.
2. Prepare bidding documents, including notice and instructions to bidders, specifications, and form of proposal.
3. Prepare and post advertisements for bids and proposals in the local paper and on the District’s website.
4. Receive and evaluate formal bids and proposals, prepare bid tabulations, evaluate market samples, check vendor references, and perform other tasks required to select best value for the District.
5. Make recommendations for the award of bids to the executive director of business services and, where required, for school board approval.
6. Prepare agenda items and letters of recommendation for Board action when needed.
7. Helps obtain comparative prices and quotes. Make purchasing decisions based on information obtained.
8. Develop and maintain approved vendor and bidder lists.
9. Approve purchase orders and monitor all purchase requisitions to determine correctness of information, calculation, etc.
10. Process approved requisitions to purchase order status. Print and distribute purchase orders to vendors and copies to requestor and accounts payable.
11. Expedite orders with vendors; check on supply and equipment availability.
12. Help facilitate sale and disposal of surplus district equipment and supplies.

 

Administration:

13. Work cooperatively with District personnel to determine purchasing specifications, sources, availability, pricing, shipping, and delivery of goods and services.
14. Provide training to campus and support staff to ensure knowledge and compliance with purchasing laws and District policies and procedures.
15. Compile, maintain, and file all physical and computer records and purchasing documents in compliance with record retention guidelines and audit requirements.
16. Demonstrate tact, courtesy and helpfulness in dealing with staff, students, parents, vendors, and visitors to the District.

 

 

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

 

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Occasional districtwide and statewide travel; frequent prolonged and irregular hours.

 

 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.