Primary Purpose:

Ensure efficient operation of the Child Nutrition administrative office and provide clerical services for campus and administrative staff.

Qualifications:

Education/Certification:

High School Diploma or GED    

Special Knowledge/Skills:

Demonstrates high level of organizational skills

Proficient in typing, and file management

Demonstrates effective communication, and interpersonal skills – written and oral

Highly motivated and a team player

Knowledge of basic accounting principles

Knowledge of Child Nutrition regulations and guidelines, a plus, but not required

Ability to use existing software systems to develop spreadsheets and databases

Bilingual, a plus, but not required

Experience

One to three years operational or secretarial experience, preferably in public education environment.

Major Responsibilities and Duties:

General

1. Works with strict confidentiality
2. Exercises a high degree of professional appearance
3. Assists employees, parents, faculty, staff, and supervisors daily
4. Receives all incoming calls for the dept, takes precise messages, and routes them properly
5. Projects a positive attitude that is conducive with a service-oriented profession
6. Makes routine decisions in accordance with established priorities and policies
7. Assists in managing department reporting with regards to Local, State, and Federal regulations
8. Works closely with PEIMS personnel to update student information as it pertains to the dept
9. Prepares instructional materials, meeting agendas and Child Nutrition communications as requested
10. Processes and maintains all Free and Reduced meal applications in regards to determining eligibility, verifying information and gathering additional data

Financial

11. Maintains and tracks parent refunds requests
12. Assists with compiling data needed for annual budgets and helps maintain fiscal accounting
13. Processes and maintains all documentation for accounts payable and purchasing departments
14. Acquires quotes for purchases over a certain threshold as required by district policy
15. Cash counting and bank deposits
16. Verifies all bank deposits with Daily Sales Reports
17. Uploads all cash receipts to our accounting system for each campus on a weekly basis
18. Communicates regularly with bank personnel, suppliers, and district office personnel to obtain or supply information

Operational

19. Maintains District Equipment list for all Child Nutrition areas
20. Initiates and tacks work order requests for Café Managers and department
21. Maintains personnel records for department, as needed
22. Maintains HR spreadsheet to track background checks and badge issuance for new hires
23. Maintains records for annual required training and certifications for Child Nutrition Staff
24. Develops new programs and procedures within own area of responsibility, as needed
25. Provides input on new programs and procedures developed by supervisors
26. Assists with conducting on-site periodic audits of meals and sales

Supervisory Responsibilities:

None

Equipment Used:

Personal computer, laptop, printer, copier, fax machine, and calculator

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions.  Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.